The Audit Trail is a tamper-evident record of every action taken on an envelope, from creation to completion. It is automatically generated by Doctavian and can be downloaded as a PDF for compliance, legal, or record-keeping purposes.
The audit trail PDF is divided into four sections: Envelope Information, Recipients, Activities, and Signed By.
General metadata about the envelope.
| Field | Description |
|---|---|
| Envelope ID | The unique identifier for the envelope. |
| Status | The final status of the envelope at the time the audit trail was generated, for example Completed. |
| Expiration Date | The date the envelope was set to expire. |
| Total Document Pages | The total number of pages across all documents attached to the envelope. |
| Total Audit Pages | The number of pages in the audit trail document itself. |
| Total Signatures | The total number of signatures collected on the envelope. |
| Sign Order Enabled | Whether recipients were required to sign in a specific order. |
| Envelope Created By | The name of the user who created the envelope. |
| The email address of the envelope creator. | |
| IP Address | The IP address from which the envelope was created. |
| Time Zone | The time zone used for all timestamps in the audit trail. |
Details about each recipient included in the envelope.
| Field | Description |
|---|---|
| Name | The recipient's display name. |
| The recipient's email address. | |
| Role | The signing role assigned to the recipient, for example In Person Signer. |
| Authentication | The authentication method required for the recipient, for example Email. |
| Sign Order | The order in which this recipient was required to sign, or N/A if sign order was not enabled. |
| Mandatory | Whether the recipient's signature was mandatory for the envelope to be completed. |
A chronological log of every action taken on the envelope. Each entry records:
| Field | Description |
|---|---|
| User | The name and email address of the person who performed the action. For in-person signers, the host is also recorded. |
| Action | The action that was performed. Possible actions include: Envelope created, Envelope sent, Accepted legal terms, Envelope viewed, and Envelope signed. |
| Timestamp | The exact date and time the action occurred, in the time zone specified in the Envelope Information section. |
| Additional Info | Supplementary details such as the IP address from which the action was performed. |
The final section lists each recipient who signed the envelope, showing their name, the exact timestamp of their signature, and an image of the signature they applied to the document.
The audit trail can be accessed in two ways:
The audit trail can also be automatically attached to the completion email sent to recipients. This is configured in User Settings → Digital Signatures → Delivery.